Required employee handbook policies by state for 2023

• California Paid Sick Leave: California passed SB 616, which updates the state’s paid sick leave law. These changes go into effect January 1, 2024. Our Sick Leave Policy has been updated to account for these changes.

• California Workplace Violence Prevention: California passed SB 553 which implements new requirements for workplace violence prevention. This law is effective on July 1, 2024.

• Massachusetts Paid Family Leave: Massachusetts updated its Paid Family Leave program. These changes are effective November 1, 2023. Our FMLA Policy has been updated to account for these changes.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Illinois Paid Leave: Illinois passed SB 208 which created paid leave requirements for any use which goes into effect on January 1, 2024. We have added an Illinois Paid Leave policy to the Sick Leave policy in the Handbook and Policy Library.

• Louisiana Medical Leave: Louisiana passed Act No. 210 which created leave for employees requiring a medically necessary genetic test or preventive cancer screening. This law went into effect August 1, 2023. We have added a Louisiana Medical Screening Leave policy to the FMLA policy, Handbook and Policy Library.

• New York City Sick Leave: New York City has amended its sick leave ordinance. These changes are effective October 15, 2023. We have updated our Sick Leave Policy with a separate New York City Paid Sick Leave policy (NYC used to be included in the New York Paid Sick Leave policy).

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

We expanded our Employee Handbook offerings to include the following policy:

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• The U.S. Department of Labor Wage and Hour Division released updated Pump Act guidance.  Our Lactation Accommodation policy has been updated in the Employee Handbook tools and the Policy Library.

• The Colorado Overtime and Minimum Standards Order notice and acknowledgment has been added to the handbook. This notice has been added to our Employee Handbook and the Acknowledgment and Agreement tool.

• Colorado Supplemental Sick Leave requirements will end on June 9, 2023.

• Florida passed SB 1718  Our Immigration Compliance policy in all Handbook tools and the Policy Library has been updated.

• The Bloomington, Minnesota Earned Sick and Safe Time ordinance goes into effect July 1, 2023.  Our Sick Leave policy in all Handbook tools and the Policy Library has been updated.

• Minnesota has updated its Parental Leave law and necessary nursing mother accommodations.  Our Parental Leave policy in all Handbook tools and the Policy Library has been updated.

• Minnesota has passed an Earned Sick and Safe Leave law that will go into effect on January 1, 2024. The Handbook will be updated closer to the effective date of the law.

• The Handbook and been updated to include a New York Airborne Infectious Disease Exposure Prevention Plan (NY Hero Act). This plan is required to be in New York Employee Handbooks. A NY Hero Act Plan tool has also been added to the Policy Library.

• Texas has passed HB 567 (a Crown Act law). Our EEO and Anti-Discrimination Policy in all Handbook tools and the Policy Library has been updated.

• Washington passed SB 5123. Our Marijuana Policy already complies with this update so no change is necessary.

• The Social Security policy has been updated with information about Social Security Number privacy and protections. The policy has been updated in all Handbook tools and the Policy Library.

• The Protected Activity policy has been updated to comply with the: St. Paul, Michigan Minimum Wage Rights; Minnesota Wage Disclosure Protections; and Philadelphia, Pennsylvania Wage Theft Notice. The policy has been updated in all Handbook tools and the Policy Library.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Georgia passed Senate Bill 61. This change impacts the State Addenda but not the Employee Handbook or Policy Library.

• Virginia passed Senate Bill 1086. We have updated our Organ, Bone Marrow, and Blood Donor Leave policy.

• We have incorporated Day of Rest Laws into our Workweek and Work Schedules policy.

• We have updated our Internal Pay Transparency Policy and added additional states with passive protections.

• We have updated our Military Leave and Direct Deposit policies with an additional option to include state-specific exceptions in the policy.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Michigan expanded protected characteristics to include sexual orientation and gender identity or expression. Our EEO and Anti-Discrimination Policy has been updated.

• Seattle, Washington has prohibited discrimination on the basis of caste. It has become the first jurisdiction to prohibit this type of discrimination. Our EEO and Anti-Discrimination Policy has been updated.

• Utah has restricted the use of vaccination or immunity status in employment decisions with some exceptions. Our EEO and Anti-Discrimination Policy has been updated.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Record Retention Policy – This policy has been added to the Policy Library.

• Social Security Policy – This policy has been added to the Employee Handbook and Policy Library.

• San Francisco, California passed the Military Leave Pay Protection Act. They have now released FAQ’s to help employers calculate and understand the new leave.

• Minnesota updated its Human Rights Act. Our EEO and Anti-Discrimination Policy has been updated to reflect this change.

• St. Paul, Minnesota amended its Sick and Safe Time law. Our Sick Leave Policy has been updated accordingly.

• Bloomington, Minnesota amended its upcoming Sick and Safe Time law.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Whistleblower Protection Policy – This policy has been added to the Employee Handbook and Policy Library.

• Key or Access Card Policy – This policy has been added to the Employee Handbook and Policy Library. For more information on Risk Management Systems, you can use SixFifty’s new Risk Assessment and Action Plan.

• San Francisco, California passed the Military Leave Pay Protection Act. The Military Leave Policy has been updated to reflect these changes.

• Illinois passed Senate Bill 208. Our tools will be updated to reflect these changes closer to the effective date of the law.

• A Michigan appeals court has reinstated the state legislature’s revisions.

• Pennsylvania has amended its Human Relations Act. Our EEO and Anti-Discrimination Policy has been updated to reflect these changes.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• Pay Transparency Policy – This policy covers the obligations an employer has to current employees to disclose wage ranges and promotion or transfer opportunities. This policy covers the legal obligation to provide pay transparency in California, Colorado, Connecticut, Maryland, Nevada, Rhode Island, and Washington. This policy has been added to the Employee Handbook and Policy Library.

• Telecommuting Policy – This policy has been renamed to the Remote Working Policy for clarity.

• The Federal government passed the Pregnant Workers Fairness Act (PWFA). Our Disabilities Accommodation Request form included with the ADA Policy has been updated to reflect this change.

• The Federal government passed the Providing Urgent Maternal Protection for Nursing Mothers Act (PUMP Act). Our Lactation Accommodation Policy already complies with these requirements and users should include this policy in their handbook if they do not already.

• Illinois updated its meal break law. Our Meal and Rest Break Policy has been updated to reflect these changes.

• Illinois has amended the One Day In Seven Rest Ac. Our Workweek and Work Schedules Policy has been updated accordingly.

• New York passed AB A6328A. Our EEO policy has been updated to reflect these changes.

• New York amended the Nursing Mothers in the Workplace Act . Our Lactation Accommodation policy will be updated with New York specific language closer to the effective date of the law.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• California passed SB 523.  Our EEO policy has been updated accordingly.

• Colorado’s new paid FMLA program begins. Our Colorado FMLA policy will be updated close to the effective date of the law.

• The District of Columbia updated its Paid Leave Act. Our DC Paid Leave policy has been updated.

• Illinois decreased the employee count threshold for sexual harassment training. Our Sexual Harassment policy has been updated accordingly.

• Illinois expanded bereavement leave. Our Bereavement Leave policy has been updated accordingly.

• New York added siblings to the definition of family member. Our Parental Leave and New York FMLA policy have been updated accordingly.

• Oregon’s new paid leave program begins. Our Oregon FMLA policy has been updated accordingly.

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

• California passed AB 1949. This law expands the California Family Rights Act, so this change has been included in the FMLA policy as well as a new Bereavement Leave Policy for California.

• California passed AB 1041, our FMLA policy and Employee Handbook have been updated accordingly.

• California passed SB 1044, Our Cell Phone Policy and Health and Safety Policy have been updated with California specific language to reflect these changes.

• California passed AB 2188. Our Marijuana policy will be update closer to the effective date of the law.

• Our Sexual Harassment Policy has been updated with Chicago, Illinois and Rhode Island specific language and contact information.

• Our Handbook Introduction has been updated with a South Carolina specific acknowledgment that the handbook does not create an implied or express employee contract.