Required employee handbook policies by state for 2023

Not sure which policies to include in your employee handbook? Click on each state where you have employees to see which policies are required. Visit our detailed article on each state for more details.

Updated September 2023

Download required policies by state

Latest employment policy updates

We are continually updating and expanding the SixFifty Employee Handbook and Policy Library to reflect the latest federal and state law requirements and emerging best practices. See a snippet of our latest updates below.

August 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

The National Labor Relations Board in its Stericycle decision changed the standard for evaluating the legality of handbook policies. Policies are invalid if they infringe on or chill employees’ rights under Section 7 of the National Labor Relations Act. We have reviewed all of our policies and updated them as needed.

Illinois passed the Child Extended Bereavement Leave Act which expands the uses for bereavement leave.

Colorado passed HB23-1045. Our Military Leave policy has been updated to reflect this change.

Oregon employees are now eligible for up to 14 weeks of paid family, medical, and safe leave under Paid Leave Oregon. We have added a Paid Leave Oregon policy to our FMLA policy.

We expanded our Employee Handbook offerings to include the following policy:

Business Travel Policy– This policy outlines the process that employees should go through to secure travel accommodations and reimburse expenses. This policy has been added to the Employee Handbook and Policy Library.

July 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

We have updated our Military Service Leave Policy in accordance with recent rulings from federal courts, including in the case of Myrick v. City of Hoover.

U.S. Citizenship and Immigration Services has released a new I-9 form and new rules for employers to remotely examine I-9 documents. This update does not require any changes to our tool.

Connecticut updated its non-discrimination statute to include age and updated its definition of sexual orientation. Our EEO and Anti-Discrimination policy is already up-to-date with this change in the law.

Delaware passed the Healthy Delaware Families Act which creates a statewide paid family and medical leave program.

Florida’s E-Verify and immigration law applies to employers with 25 or more employees. The Florida Department of Revenue clarified that for purposes of the law, “employees” mean employees in Florida. Our Immigration Law Compliance policy has been updated to reflect this change.

Maine has created a statewide paid family and medical leave benefits program. The program will be funded by a 1% payroll tax that will take effect on January 1, 2025.

Maryland passed S.B. 828 which delayed and amended its Paid Family and Medical Leave Law.

Massachusetts released a brief guide and in-depth guidelines explaining the overlap between Paid Family and Medical Leave and Paid Family Leave.

Utah has repealed its military leave law for private employers. The law previously allowed Utah employees to take up to 5 years of military leave. Our Military Service Leave policy has been updated accordingly.

We expanded our Employee Handbook offerings to include the following policy:

Artificial Intelligence in the Workplace Policy – This policy lets you allow, limit, or prohibit the use of AI in the workplace and provides rules and procedures for the proper use of AI. The policy also covers privacy and security, review of AI-generated work, and permitted AI platforms. This policy has been added to the Employee Handbook and Policy Library. The AI policy option can be found in the Hybrid Workplace policies question.

June 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

The United States Supreme Court ruled in GROFF v. DEJOY, POSTMASTER GENERAL that the “undue hardship” standard for determining whether employers are required to provide workplace religious accommodations means “substantial increased costs.” No changes were needed to our Religious Accommodations policy.

The Pregnant Workers Fairness Act (PWFA) went into effect on June 27, 2023. Information about pregnancy accommodations has also been added to our ADA policy and the Lactation Accommodations policy.

Arkansas passed HB 1576, which adopted the Crown Act. Our EEO and Anti-discrimination policy has been updated to reflect this change.

Colorado passed SB 17. Colorado Paid Sick Leave has been updated in the Sick Leave policy to reflect this change.

Colorado passed the POWR Act, Our EEO and Anti-discrimination policy has been updated to reflect this change.

Connecticut passed SB 2. Our Sick Leave policy has been updated to reflect this change.

Georgia passed SB 129. Our Voting Leave policy has been updated to reflect this change.

Maine passed LD 707. Our EEO and Anti-discrimination policy has been updated to reflect this change.

Michigan passed SB 90. OurEEO and Anti-discrimination policy has been updated to reflect this change.

Minnesota passed HB 37, adopted the Crown Act. Our EEO and Anti-discrimination policy has been updated to reflect this change.

Minnesota passed SB 3035. The Handbook will be updated to reflect these changes closer to the effective date of the law.

Nevada passed AB 163. Our Domestic Violence Victim Leave policy has been updated to reflect this change.

New Mexico passed HB 207. Our EEO and Anti-discrimination policy has been updated to reflect this change.

New York passed SB 4844. Our State Assessment has been updated to reflect this change.

New York City passed a city ordinance prohibiting employment discrimination on the basis of height and weight with some exceptions. Our EEO and Anti-discrimination policy has been updated to reflect this change.

North Dakota passed HB 1450. Our EEO and Anti-discrimination policy has been updated to reflect this change.

May 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

The U.S. Department of Labor Wage and Hour Division released updated Pump Act guidance. Our Lactation Accommodation policy has been updated in the Employee Handbook tools and the Policy Library.
The Colorado Overtime and Minimum Standards Order notice and acknowledgment has been added to the handbook. This notice has been added to our Employee Handbook and the Acknowledgment and Agreement tool.
Colorado Supplemental Sick Leave requirements will end on June 9, 2023.
Florida passed SB 1718 Our Immigration Compliance policy in all Handbook tools and the Policy Library has been updated.
The Bloomington, Minnesota Earned Sick and Safe Time ordinance goes into effect July 1, 2023. Our Sick Leave policy in all Handbook tools and the Policy Library has been updated.
Minnesota has updated its Parental Leave law and necessary nursing mother accommodations. Our Parental Leave policy in all Handbook tools and the Policy Library has been updated.
Minnesota has passed an Earned Sick and Safe Leave law that will go into effect on January 1, 2024. The Handbook will be updated closer to the effective date of the law.
The Handbook and been updated to include a New York Airborne Infectious Disease Exposure Prevention Plan (NY Hero Act). This plan is required to be in New York Employee Handbooks. A NY Hero Act Plan tool has also been added to the Policy Library.
Texas has passed HB 567 (a Crown Act law). Our EEO and Anti-Discrimination Policy in all Handbook tools and the Policy Library has been updated.
Washington passed SB 5123. Our Marijuana Policy already complies with this update so no change is necessary.
The Social Security policy has been updated with information about Social Security Number privacy and protections. The policy has been updated in all Handbook tools and the Policy Library.
The Protected Activity policy has been updated to comply with the: St. Paul, Michigan Minimum Wage Rights; Minnesota Wage Disclosure Protections; and Philadelphia, Pennsylvania Wage Theft Notice. The policy has been updated in all Handbook tools and the Policy Library.

April 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

Georgia passed Senate Bill 61. This change impacts the State Addenda but not the Employee Handbook or Policy Library.
Virginia passed Senate Bill 1086. We have updated our Organ, Bone Marrow, and Blood Donor Leave policy.
We have incorporated Day of Rest Laws into our Workweek and Work Schedules policy.
We have updated our Internal Pay Transparency Policy and added additional states with passive protections.
We have updated our Military Leave and Direct Deposit policies with an additional option to include state-specific exceptions in the policy.

March 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

Michigan expanded protected characteristics to include sexual orientation and gender identity or expression. Our EEO and Anti-Discrimination Policy has been updated.
Seattle, Washington has prohibited discrimination on the basis of caste. It has become the first jurisdiction to prohibit this type of discrimination. Our EEO and Anti-Discrimination Policy has been updated.
Utah has restricted the use of vaccination or immunity status in employment decisions with some exceptions. Our EEO and Anti-Discrimination Policy has been updated.

February 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

Record Retention Policy – This policy has been added to the Policy Library.
Social Security Policy – This policy has been added to the Employee Handbook and Policy Library.
San Francisco, California passed the Military Leave Pay Protection Act. They have now released FAQ’s to help employers calculate and understand the new leave.

Minnesota updated its Human Rights Act. Our EEO and Anti-Discrimination Policy has been updated to reflect this change.

St. Paul, Minnesota amended its Sick and Safe Time law. Our Sick Leave Policy has been updated accordingly.

Bloomington, Minnesota amended its upcoming Sick and Safe Time law.

January 2023

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

Whistleblower Protection Policy – This policy has been added to the Employee Handbook and Policy Library.
Key or Access Card Policy – This policy has been added to the Employee Handbook and Policy Library. For more information on Risk Management Systems, you can use SixFifty’s new Risk Assessment and Action Plan.
San Francisco, California passed the Military Leave Pay Protection Act. The Military Leave Policy has been updated to reflect these changes.

Illinois passed Senate Bill 208. Our tools will be updated to reflect these changes closer to the effective date of the law.

A Michigan appeals court has reinstated the state legislature’s revisions.

Pennsylvania has amended its Human Relations Act. Our EEO and Anti-Discrimination Policy has been updated to reflect these changes.

December 2022

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

Pay Transparency Policy – This policy covers the obligations an employer has to current employees to disclose wage ranges and promotion or transfer opportunities. This policy covers the legal obligation to provide pay transparency in California, Colorado, Connecticut, Maryland, Nevada, Rhode Island, and Washington. This policy has been added to the Employee Handbook and Policy Library.
Telecommuting Policy – This policy has been renamed to the Remote Working Policy for clarity.
The Federal government passed the Pregnant Workers Fairness Act (PWFA). Our Disabilities Accommodation Request form included with the ADA Policy has been updated to reflect this change.

The Federal government passed the Providing Urgent Maternal Protection for Nursing Mothers Act (PUMP Act). Our Lactation Accommodation Policy already complies with these requirements and users should include this policy in their handbook if they do not already.

Illinois updated its meal break law. Our Meal and Rest Break Policy has been updated to reflect these changes.

Illinois has amended the One Day In Seven Rest Ac. Our Workweek and Work Schedules Policy has been updated accordingly.

New York passed AB A6328A. Our EEO policy has been updated to reflect these changes.

New York amended the Nursing Mothers in the Workplace Act . Our Lactation Accommodation policy will be updated with New York specific language closer to the effective date of the law.

November 2022

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

California passed SB 523. Our EEO policy has been updated accordingly.

Colorado’s new paid FMLA program begins. Our Colorado FMLA policy will be updated close to the effective date of the law.

The District of Columbia updated its Paid Leave Act. Our DC Paid Leave policy has been updated.

Illinois decreased the employee count threshold for sexual harassment training. Our Sexual Harassment policy has been updated accordingly.

Illinois expanded bereavement leave. Our Bereavement Leave policy has been updated accordingly.

New York added siblings to the definition of family member. Our Parental Leave and New York FMLA policy have been updated accordingly.

Oregon’s new paid leave program begins. Our Oregon FMLA policy has been updated accordingly.

October 2022

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

California passed AB 1949. This law expands the California Family Rights Act, so this change has been included in the FMLA policy as well as a new Bereavement Leave Policy for California.
California passed AB 1041, our FMLA policy and Employee Handbook have been updated accordingly.
California passed SB 1044, Our Cell Phone Policy and Health and Safety Policy have been updated with California specific language to reflect these changes.
California passed AB 2188. Our Marijuana policy will be update closer to the effective date of the law.
Our Sexual Harassment Policy has been updated with Chicago, Illinois and Rhode Island specific language and contact information.
Our Handbook Introduction has been updated with a South Carolina specific acknowledgment that the handbook does not create an implied or express employee contract.

September 2022

For more information on these updates login to your SixFifty account or request a demo of our Employee Handbook tool to make sure you’re always in compliance.

California’s Meal and Rest Break Policy has been updated to include a Suitable Seating Policy.

California has extended the 2022 COVID-19 Supplemental Paid Sick Leave until December 31, 2022. Our California Supplemental Paid Sick Leave policy in the Policy Library has been updated accordingly.

Colorado has issued final rules for its Paid Family and Medical Leave Insurance Program. There are notice requirements for this policy which will be incorporated into the handbook prior to the law’s January 1, 2024, effective date.

Oregon has issued final rules for its Paid Family and Medical Leave Insurance Program. There are notice requirements for this policy which will be incorporated into the handbook prior to the law’s September 3, 2023, effective date.

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Required Policies for Alaska

Americans with Disabilities Act (ADA)
Employment and Anti-Discrimination Policy
Family Medical Leave Act (FMLA) Policy (50 Employees)
Jury Duty Leave
Military Service Leave
Sexual Harassment Policy
Lactation Accommodation Policy
Religious Accommodations Policy
Crime Victim Leave
Jury Duty Leave
Meal and Rest Breaks (minors only)
Voting Leave

Required employee handbook policies by state for 2023

Latest employment policy updates

August 2023

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June 2023

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September 2022

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