Your employee handbook can do a lot: notify employees of their rights under the law, set forth standard policies and set expectations for employees. Here’s the updated Utah employee handbook requirements, you may be opening your business up to liability.
Did you know that Utah has five required federal policies, and seven mandatory state policies? On top of that, there are over 50 additional policies you can choose to add to your handbook. They cover everything from basic worker rights to dress codes, non-compete policies and more.
Because state and federal laws change frequently, it’s the company’s responsibility to ensure that each policy is up to date and remains good law.
When you hire in multiple states, keeping up with employment law changes can be time consuming. Yes, you get to work with top talent across the country—but few companies have time to research, create and update employee handbooks each time they hire in a new state. It can also be expensive, whether you’re using your own legal team or hiring outside counsel.
Don’t rack up hefty legal bills every time your company hires in a new state. SixFifty can help. Read on to learn about required and optional Utah employee handbook policies—and how we’ve developed a solution to make compliance fast, affordable and easy.
Required Federal Employee Handbook Policies
Federal law is the highest law in the land. Each employee handbook, regardless of state, is required to include five main policies in their employee handbooks. These policies cover some of the most critical worker rights, such as sexual harassment policies, different types of leave and anti-discrimination laws.
Because the laws are the same across all 50 states, you’ll need to include them in each of your state-specific employee handbooks. Whenever the law changes, the handbooks will all need to be updated to remain in compliance with federal law.
Each of the following policies must be included in your employee handbook:
- Equal Employment and Anti-Discrimination Policy
- Family and Medical Leave Act (FMLA) Policy (50 Employees)
- Jury Duty Leave
- Military Service Leave
- Sexual Harassment Policy
Required Utah Employee Handbook Policies
In addition to required federal policies, the state of Utah also requires employers to include seven state policies. These include voting leave, jury duty leave and more.
When creating, maintaining and updating your Utah employee handbook, you might notice some overlap with required federal policies. States can further tailor federal laws to address local concerns, as long as it doesn’t infringe on the federal policies.
Finally, keep in mind that some of these required policies only apply to businesses with a certain number of employees—and the required meal and rest break policy only applies to minors.
Utah requires the following policies:
- Immigration Law Compliance (15 Employees)
- Jury Duty Leave
- Meal and Rest Breaks (minors only)
- Military Service Leave
- Outside Employment Policy
- Voting Leave
- Witness Duty and Subpoena Leave
Optional Utah Employee Handbook Policies
There are over 50 optional policies you can choose to add to your Utah employee handbooks. Not every policy is applicable to every company, so your business should pick and choose which policies are necessary.
Most companies add broadly applicable policies, such as at-will employment, dress codes, benefits and leave policies. Depending on the industry, you might also want to include social media policies, gift policies, visitor policies and more. For instance, technology companies may wish to institute videoconferencing, telecommuting and company property policies.
Here are over 50 optional Utah state policies:
- Affinity Group Policy
- Arbitration Policy
- At-Will Employment Policy
- Background Check Policy
- Business Expense Policy
- Company Property Policy
- Confidentiality and Trade Secrets Policy
- Desk Hoteling Policy
- Direct Deposit Policy
- Dress Code Policy
- Drug and Alcohol Abuse Policy
- Electronic Devices While Driving Policy
- Employee Benefits Policy
- Employee Classification Policy
- Employee Dating Policy
- Employee References Policy
- Employment of Relatives Policy
- Exit Interview Policy
- Gifts Policy
- Health and Safety Policy
- Lactation Accommodation Policy
- Leave Policies, including: Paid Sick Leave; Parental Leave; Bereavement Leave; Organ, Bone Marrow and Blood Donor Leave; Domestic Violence Leave; Crime Victim Leave; Civil Service Leave; School Activity Leave
- Marijuana Policy
- Off-Duty Use of Facilities
- Overtime Policy
- Payment of Wages Policy
- Payroll Deductions Policy
- Performance Review Policy
- Personnel Files Policy
- Pets in the Workplace Policy
- Progressive Discipline Policy
- Public Relations Policy
- Punctuality and Attendance Policy
- Salary Pay Policy
- Social Media Policy
- Solicitation and Distribution of Literature Policy
- Technology Systems Policy
- Telecommuting Policy
- Temporary Relocation Policy
- Timekeeping Policy
- Vacation/Paid Time Off
- Video Conferencing Policy
- Workers’ Compensation Policy
- Workplace Violence Policy
- Workplace Visitor Policy
- Workweek and Work Schedules Policy
SixFifty Helps Employers Meet Utah Employee Handbook Requirements
Keeping up with constantly changing employment laws can be a time-consuming proposition. Between researching, adding and updating Utah employment policies, creating a comprehensive handbook can be a full-time job itself.
SixFifty has solutions. With our Employee Handbook tool, we pair automation with real legal expertise, so you can automatically generate state-specific employee handbooks. Just answer a few questions, download the handbook files and have your lawyer review and approve. Plus, we’ll let you know when state and federal employment laws are updated, so you can make the necessary changes—it’s never been so fast, easy and affordable to stay in compliance with the law.
Questions? Want to see how it works? Schedule a free demo with SixFifty today!
Written by Meili Bell
Meili Bell is the Content Manager at SixFifty. She spends her workdays writing, editing, project managing and reading about the intersection of law and technology. Meili comes to SixFifty from Gifted Music School, a nonprofit music school for the most dedicated young musicians in the region, where she was program director of the school’s flagship program for the last ten...
Full Bio and other articles by Meili Bell