The modern workplace is a dynamic tapestry woven from diverse personalities, backgrounds, and pressures. While collaboration and innovation thrive in this environment, unfortunately, so can the potential for conflict—or even violence. To ensure the safety and well-being of everyone, it’s important to have a Workplace Violence Policy.

A Workplace Violence Policy helps organizations address and mitigate potential threats or acts of violence within the workplace. From verbal abuse to physical altercations, having a this policy in place not only safeguards employees but also helps in fostering a culture of security and trust.

What is a Workplace Violence Policy?

A Workplace Violence Policy is a set of guidelines and procedures established by an organization to prevent and address incidents of violence (or threats of violence) that may occur in the workplace. This policy aims to create a safe and secure work environment for employees by outlining expectations for behavior and providing mechanisms for reporting and addressing concerns related to violence or threats.

By implementing a policy, organizations demonstrate their commitment to creating a safe, respectful work environment. Ultimately, it can help prevent and address incidents of violence before they escalate.

What Should be Included in a Workplace Violence Policy?

A comprehensive policy should include several key components to effectively prevent and address incidents. Here’s a breakdown of what should be included:

  • Definition of workplace violence: Clearly define what constitutes workplace violence. This may include physical violence, threats, intimidation, harassment, or other behaviors that could cause harm or create a hostile work environment.
  • Prohibited behaviors: Outline specific behaviors that are prohibited in the workplace. This includes physical violence, verbal abuse, intimidation, harassment, bullying, or any actions that compromise the safety or well-being of employees.
  • Reporting procedures: Establish procedures for employees to report incidents or concerns related to workplace violence, including information on who to report to, how to report, and assurances of confidentiality and protection from retaliation.
  • Investigation process: Detail how reports of workplace violence will be investigated, including who will conduct the investigation, timelines for resolution, and any disciplinary actions that may be taken against perpetrators.
  • Support resources: Provide information on available support resources for employees who have experienced or witnessed workplace violence, such as counseling services, employee assistance programs, or legal assistance.
  • Training and awareness: Implement training programs to educate employees about workplace violence, including warning signs, conflict resolution techniques, de-escalation strategies, and procedures for responding to violent incidents.

By including these key components, organizations can create a framework for preventing and addressing incidents of violence in the workplace. It’s a foundational step in promoting a safe and respectful work environment for all employees.

Does My Company Need One?

It’s generally advisable for most companies to have a Workplace Violence Policy in place. Regardless of company size or type, it can help create a safe and secure work environment for employees and mitigate the risk of incidents occurring.

Here are some reasons why your company should consider a policy:

  • Legal Compliance: Many jurisdictions have laws and regulations that require employers to provide a safe workplace for their employees. Implementing a Workplace Violence Policy can help demonstrate your company’s commitment to complying with these legal requirements.
  • Risk Management: Even if not explicitly required by law, having a Workplace Violence Policy can help your company manage risk. By establishing clear guidelines and procedures for preventing and addressing violent incidents, you can reduce the likelihood of such incidents occurring—and mitigate their impact if they do occur.
  • Employee Safety and Well-being: This policy sends a clear message to employees that their safety and well-being are priorities for the company. Providing guidance on how to recognize and respond to potential threats can help empower employees to protect themselves and their colleagues.
  • Protecting Reputation and Brand: Incidents of workplace violence can have serious consequences for a company’s reputation and brand image. Having a proactive approach to preventing workplace violence, including a clear policy and robust prevention measures, can help protect your company’s reputation and maintain the trust of customers, partners, and stakeholders.

Taking the time to create a policy that’s expressly designed to safeguard employees sends a clear message: the organization cares about the well-being of its people.

Create Your Own Workplace Violence Policy

For many companies, crafting a Workplace Violence Policy is simply an expression of values they already hold true. Unfortunately, it’s not always easy to compile safe standards and practices into one cohesive policy. That’s where SixFifty comes in.

Create your own Workplace Violence Policy or schedule a demo with SixFifty today and give everyone who works for and interacts with your organization the peace of mind they deserve.