50+ AI Prompts Your HR Team Can Use for Compliance Tasks (and More)

While HR teams need to be cautious about how they use AI tools within their workflows—particuarly to avoid legal issues around bias and discrimination—that does not mean they need to avoid generative AI tools altogether.

In fact, there are a few areas of HR workflows where AI can have an outsized impact on team efficiency by simplifying manual tasks that often bog down HR professionals’ schedules. One of those is employment law compliance.

This article covers dozens of ChatGPT prompt templates that HR teams can use for a variety of functions that are connected to employment law compliance, including internal comms, hiring, employee relations, and conflict resolution.

A disclaimer about using ChatGPT prompts for employment law compliance work

While generative AI tools are becoming increasingly powerful research tools, they should not be treated as if they are 100% accurate, reliable sources of accurate information—yet. They will continue to improve as training models get better, but they are still liable to hallucinate or pull outdated information from the web.

Additionally, while employee handbooks are not confidential, this does not mean it’s necessarily prudent to freely upload internal company documents wholesale into generative AI platforms. It’s important to remember that freely-available tools may train themselves on your data, meaning that information you may want to keep private could find its way into other users’ generative AI summaries.

In any way that you decide to use AI prompts as part of your workflow, you need to be prudent, protective, and cautious with your company’s data (even in use cases that may seem completely harmless).

– Ryan Parker, Chief Legal Officer at SixFifty

ChatGPT prompts that HR teams can use in their day-to-day jobs

For each employment area covered below, we’ve provided a handful practical prompt templates that HR leaders can use to accelerate their work.

Please note that these prompts should be treated as templates that give you a starting point—and won’t be comprehensive of every possible use case; depending on the output you get, we recommend follow-up prompts to further refine what your generative AI tool produces. We’ve included placeholders for you to input your own specific data where relevant.

AI prompts for HR teams: Internal comms

From employee emails to company-wide announcements, clear communication is a cornerstone of HR. These prompts can help you craft messages that strike the right tone and make sure employees are on the same page with leadership initiatives:

• Draft a professional yet empathetic email to [employee name] about [specific HR issue].
• Rewrite the following HR email to sound more concise but still friendly: [email draft].
• Create a company-wide announcement about [policy update/event]. Summarize why this update is important, and why it’s relevant to them.
• Write a response to an employee’s complaint about [issue] that acknowledges their concerns, and reminds them of our company’s SOPs for processing and responding to complaints.
• Turn this rough draft into a polished internal communication that I can upload to our company intranet: [insert text].
• Generate three alternative subject lines for an internal HR newsletter about [topic].
• Write a reminder email about [upcoming deadline or compliance requirement].
• Draft a thank-you email to [employee/team] recognizing their work on [project/event].
• Turn this message into a quick Slack update: [insert message].
• Create an email introducing a new HR initiative: [initiative details].

In instances where company policies or compliance deadlines are involved, it’s important that you are feeding your AI accurate information about your company (e.g. policies or information with your company handbook). However, for security and privacy reasons, you may want to avoid having a public AI ingest and train on your internal company information.

If you use ChatGPT, you can toggle the “Improve the model for everyone” setting to off to make sure the tool isn’t training on your data. But in general, our guidance is to assume nothing you input is private and to proceed accordingly.

This may mean, for example, only copying and pasting in certain paragraphs or excerpts of text you are comfortable sharing, and not uploading your entire handbook in one go.

AI prompts for HR teams: Drafting job descriptions or standard operating procedures (SOPs)

Well-written job descriptions and processes ensure alignment from day one. These prompts help you create or enhance core HR documentation.

• Draft a job description for a [job title] role at [company name]. You can follow [existing job listings; upload 2-3] for structure and style, but make sure to include [list core job responsibilities].
• Improve this job description to make it more inclusive, and flag any potential discriminatory language or language that shouldn’t be legally included: [paste JD].
• Acting as an expert in HR and employment law compliance issues, review this job description and flag any language that could be considered biased, discriminatory, or unenforceable: [paste JD]. For any potential issues, please provide suggestions on how it could be rewritten.
• Write a Standard Operating Procedure (SOP) for onboarding at [company name].
• Create an offboarding checklist for departing employees.
• Write an interview guide for hiring a [job title].
• Turn this job description into a LinkedIn-friendly posting that our employees can share to their personal pages to let connections know we are hiring: [paste JD].
• Summarize this long job description submitted by the hiring manager into three short paragraphs: [paste JD].
• Generate alternative job titles for this position: [paste role name].
• Please analyze whether the proposed salary for this role is competitive based on similar roles found online with this job description: [paste JD].

For prompts related to hiring or separation, it may also be helpful to have your AI tool analyze a job description based on where you intend to hire, or where your employees are located.

However, we recommend taking a lot of caution when using ChatGPT for state-specific compliance tasks. Different states will have different requirements around what you can and can’t ask for in job listings and during interviews, whether you can proffer a non-disclosure agreement, and final paycheck requirements—and these requirements change frequently.

If you aren’t careful, generative AI could be supplying you with outdated information, and you could be on the hook for any compliance issues and fines.

AI prompts for HR teams: Recruitment and hiring

AI can help you find the right candidates and evaluate them consistently. Try these prompts for support across the hiring funnel.

• Create a scoring rubric for evaluating candidates for [role] that my internal HR team can use.
• Draft a form rejection email for candidates that did not make it past our screening phase to in-person interviews. Please follow [brand guidelines] regarding tone of voice, and keep it short and polite.
• Write a personalized outreach message for a potential candidate.
• Write behavioral interview questions for a [job title], focused on [competency].
• Create competency-based interview questions about leadership for this role: [post JD]
• Suggest some unique/non-standard job interview questions that might help us discover whether a candidate exhibits [company value].
• Using my notes taken during the job interview, write a follow-up rejection email to a final-round candidate after their interview highlighting a few strengths they exhibited: [post JD]
• Generate a pre-screening questionnaire for [role] candidates.
• Write five creative job posting headlines for [role] at [company name] that employees can use when sharing roles on social media.
• Generate interview feedback templates for interviewers from other business units with a scoring matrix based on [company values].

As always, we recommend that anything generated by an AI should be reviewed by a human before making it out into the wild, so that you don’t get yourself in legal hot water.

For example, certain interview questions might accidentally cause you to discriminate against someone based on a protected characteristic—which can differ depending on what state they reside in.

AI prompts for HR teams: Handling sensitive employee relations issues

HR often handles difficult conversations and sensitive documentation.

These prompts can help you strike the right balance—but always make sure to review your human-drafted and HR-vetted documentation and consult your leadership or general counsel before engaging in sensitive conversations on the record with employees.

Prompts for this section should be treated more as the first step in a process, but your priority should be to avoid risk, so in many instances using a tool like ChatGPT may not be appropriate.

• Draft a respectful email addressing [inappropriate behavior or issue], and reference [SOP or company policy] letting the employee know what is expected of them.
• Acting as a world-class legal expert, review my script for a planned termination meeting with [employee role] and flag any potential employment law compliance issues.
• Create a communication plan for rolling out [new disciplinary policy].
• Write a policy for handling workplace conflicts.
• Draft a formal written warning for [type of infraction].
• Create an internal checklist for investigating a harassment claim.
• Write a company-wide announcement announcing our restructuring. You can reference the details found in [email thread, press release draft, etc.]
• Draft scripts for resolving disputes between managers and employees.
• Create a social media conduct policy for employees.
• Create a 5-question knowledge check quiz I can use at the end of our Sexual Harassment training: [upload training material].

AI prompts for HR teams: Finding opportunities for inclusive language

Inclusive language fosters belonging. These prompts can help ensure your communications reflect your company values.

• Rewrite this job description to ensure gender-neutral language: [paste JD].
• Translate this HR communication into [language]: [paste text].
• Suggest inclusive alternatives to these terms: [list].
• Analyze this policy for potentially non-inclusive language: [paste policy].
• Generate a glossary of inclusive terms for internal communications that I can share with my HR team.
• Write a diversity statement for the careers page. You can reference [company values from handbook].
• Create an audit checklist to ensure inclusive language across all HR materials.

AI prompts for HR teams: Other employment law compliance tasks

Whether preparing for an audit or educating your team, these prompts support compliance and readiness.

• Create a checklist for an HR compliance audit at [company name].
• Write quiz questions for employees on [compliance topic].
• Outline a training on ADA compliance for managers.
• Draft a mock audit interview script for [regulatory body]. Flag potential areas of [piece of documentation or policy] where we may be out of compliance.
• I’m looking to hiring in [new state]; what are the key areas of compliance I will need to consider that aren’t already reflected in [existing policy].
• Create a training agenda for new HR staff on our process for compliance work and updating handbooks.
• Draft a compliance FAQ for employees on [topic] based on most common questions in [Slack thread].

Conclusion

ChatGPT isn’t a replacement for HR expertise—but it can be a powerful partner. With the right prompts, HR leaders can accelerate their workflow, enhance documentation, and improve communication. Use these templates as a launchpad for transforming everyday tasks with generative AI.

Want to take it further? Start building your own prompt library customized to your company’s tone, structure, and recurring tasks so that you can standardize across your HR team. You can also partner with a compliance platform like SixFifty to take a large portion of your compliance tasks off your plate entirely.